Human approval
Purpose: Keep authority for sensitive, uncertain, or high-value actions with an identified person.
Record: Proposed action, supporting context, reviewer, decision, timestamp, and any reviewer note.
Assurance / Security
Define who may act, on what, and under which conditions.
Security for an AI workflow includes the surrounding operating controls: scoped access, review authority, limits, records, exceptions, and a controlled way to stop.
Controls tied to a purpose and a record.
The exact thresholds and roles are set during discovery. Each configured control should answer two questions: what failure does it prevent, and what evidence does it leave?
Audit records
Purpose: Reconstruct what triggered the workflow, what it read, what it produced, and what happened next.
Record: Trigger, input references, configuration version, output, checks, approvals, errors, and exceptions.
Role-based access
Purpose: Limit each workflow and operator to the systems, records, and actions required for the assigned task.
Record: Role map, integration scope, credential owner, access changes, and administrative events.
Operating limits
Purpose: Constrain volume, value, frequency, or resource use so an unexpected trigger cannot run without bound.
Record: Configured limits, threshold events, paused runs, override decisions, and resulting actions.
Exception handling
Purpose: Pause or reroute work when required data is missing, a rule fails, or the case falls outside the approved boundary.
Record: Exception type, source record, assigned reviewer, resolution, and any rule change that follows.
Stop controls
Purpose: Give an authorized operator a documented way to pause a workflow or disable an integration.
Record: Who initiated the stop, when it occurred, affected components, and the conditions for restart.
Name the boundary for each data flow.
- Collection
- Identify the fields required for the workflow and exclude data that is not needed.
- Processing
- Document where inference, retrieval, transformation, and validation occur.
- Credentials
- Assign integration credentials to a client-owned account and scope them to the required actions.
- Storage
- Record which systems retain source data, workflow state, outputs, and audit records.
- Retention
- Set retention and deletion rules against the client’s legal and operational requirements.
- Handover
- Transfer configuration, access, documentation, and administrative procedures to the client.
Controls support compliance; they do not create it by themselves.
Industry, legal, privacy, records, and security requirements differ by client and use case. We map the workflow controls to the client’s existing obligations and review process.
Any formal compliance claim, certification, or regulatory determination remains subject to the applicable framework and authorized reviewers.