Installed AI infrastructure for your business
Private AI infrastructure. Installed in your business. Owned by you.
We connect your CRM, inbox, calendar, ads, and billing into one system that responds, follows up, books, reconciles, and reports. Running on hardware you control. You own every artifact from day one.
8
Named agents
7 Days
From kickoff to live
0
Surprise bills
Without DecarbDesk
Your team handles every task
Chasing invoices, routing leads, copying data between systems. Decisions evaporate between email threads. When someone is out, the process stops.
With DecarbDesk
One connected system. Installed in your tools. Owned by you.
Runs automatically. Flags exceptions. Your team only sees what needs a decision. Every action goes into a ledger your team can read. The process runs whether your team is in the office or not.
Where your team is losing time
The problem
Collections slip through cracks
Invoices age past 90 days because nobody has time to chase them consistently. Cash flow suffers.
How we handle it
Automated aging and follow-up, approval-gated
Overdue invoices classified, follow-up emails drafted, and a cash forecast built every week. Your team reviews and approves before anything sends.
The problem
New leads go cold over the weekend
Someone fills out your form Friday afternoon. They hear back Tuesday. By then, they have gone somewhere else.
How we handle it
Intake routing that works around the clock
New leads scored, routed to the right person, and a personalized response drafted within minutes. Your team reviews and approves.
One connected system. Not software. Infrastructure.
Agents read inbound signals, act across your tools, and close loops. Every workflow ships with your business logic, your approval chains, and your data history.
Your IP
Your workflows become your competitive advantage. The system is built on your data, your policies, your tone, and your history. It compounds. Your competitor cannot buy the same playbook from the same vendor.
No Vendor Lock-in
If a model provider changes pricing, terms, or access, your operations do not stop. The system runs on your hardware with your models. You are not renting capability. You own it.
Predictable Cost
No per-token billing. No per-seat pricing. No surprise invoices because usage spiked. Capacity is defined by your hardware, not someone else's meter.
What the agents do
Your approval chains, your caps, and your data. Every workflow executes against your rules, not generic defaults. This is execution, not insights.
Read documents and emails
Extract data from PDFs, scanned invoices, receipts, and email attachments. OCR handles handwritten and low-quality scans.
Search your knowledge base
Query your internal documents, contracts, policies, and past correspondence by meaning. The workflow finds what matters, not just keyword matches.
Classify, route, and recommend
Route a support ticket based on content, not just keywords. Classify an email as a complaint, a feature request, or a billing question. Recommend next steps based on history and context.
Query your data in plain English
"Show me all overdue invoices above $10k" becomes a real database query. No SQL required. Works with PostgreSQL, MySQL, spreadsheets, and CRMs.
Sync data across systems
Keep your CRM, spreadsheets, accounting software, and project tools in sync. Reconcile records, flag mismatches, and resolve duplicates automatically.
Draft and send communications
Write personalized follow-ups, collection reminders, onboarding emails, and status updates. Every draft uses your tone and your data, not generic templates.
Forecast and learn from your data
Workflows run on your historical data, your customer patterns, and your business rules. A model tuned on your invoicing behavior knows what "normal" looks like, spots anomalies early, and forecasts what comes next.
Meet the Desk Team
Four desks. Eight agents. One connected system.
Each agent runs a production workflow with approvals, audit logs, and caps built in. We connect to your existing tools or build a custom interface tailored to how your team actually wants to work.
Collections Coordinator
FinanceChases overdue invoices on a reliable cadence and keeps your cash forecast current, so your controller stops spending Fridays pulling numbers by hand.
Runs automatically
- Daily scan of all open invoices in your accounting software
- Sorts receivables into aging buckets (0-30, 31-60, 61-90, 90+ days)
- Drafts personalized follow-up emails based on aging and customer history
- Nets credit memos before flagging invoices as overdue
- Updates the rolling 13-week cash forecast automatically
Requires your approval
- Collection emails above your dollar threshold; controller approves in your team chat
- Disputed invoices: pauses automation and routes to your accounts receivable team
Produces
- Daily collection emails on a configurable cadence
- Rolling 13-week cash forecast posted to your team channel every Monday
- Exception alerts for bounced emails, duplicate invoices, and disputes
Replaces hours per week of manual invoice chasing plus the monthly spreadsheet forecasting cycle that is always slightly out of date.
Reconciliation Clerk
FinanceMatches bank transactions to your accounting entries daily so discrepancies surface in hours instead of piling up for month-end.
Runs automatically
- Daily sync of bank feed entries and accounting transactions
- Auto-matches by amount, date, and reference number (85%+ match rate)
- Flags unmatched items with suggested matches and confidence scores
- Detects duplicate bank entries and unusually large transactions
- Compiles weekly income, expenses, cash position, and receivables/payables summary
Requires your approval
- Unmatched transactions; bookkeeper reviews exceptions in a review queue
- Adjustments posted back to your accounting system after manual resolution
Produces
- Weekly financial summary posted to your leadership channel every Friday at 9 AM
- Executive summary emailed to your distribution list
- Exceptions sheet with suggested matches for quick resolution
Replaces two full days per month of manual bank reconciliation plus the Friday scramble to assemble leadership summaries by hand.
Document Processor
FinanceReads invoices, statements, and reports, extracts the data, validates it, and posts to your accounting system after your bookkeeper approves.
Runs automatically
- Detects and classifies incoming documents (vendor invoice, bank statement, expense report)
- Extracts structured fields: vendor, invoice number, date, line items, amounts, total
- Cross-checks totals against line item sums and flags mismatches
- Detects duplicate invoice numbers against existing records
- Archives processed documents to your file storage with a processing log
Requires your approval
- Every extraction reviewed by bookkeeper before posting to your accounting system
- Unrecognized vendors require manual confirmation before creating a new record
Produces
- Pre-filled data summaries for side-by-side verification
- Approved entries posted to your accounting system as bills or expenses
- Processing tracker with document history and status
Replaces 20+ minutes per document of manual data entry from PDFs, plus the errors that surface weeks later at month-end.
Intake Dispatcher
OperationsValidates every inbound request, catches missing information upfront, and routes to the right person, so nothing sits in a shared inbox waiting to be read.
Runs automatically
- Captures requests from your web forms and intake inbox
- Validates required fields and auto-requests missing information
- Categorizes by service type, urgency, and region
- Routes to the correct team member based on capacity and rules
- Detects and quarantines spam submissions
Requires your approval
- High-value or high-complexity requests; ops manager reviews in your team chat
- Reassignment when no team member is available in the assigned region
Produces
- Confirmation email to the requester with tracked status
- Live dispatch board with assignee, status, and timestamps
- Escalation alerts when submitters do not respond within 48 hours
Replaces hours per day of manual inbox triage and the spreadsheet dispatch tracker that is always slightly behind reality.
Reporting Analyst
OperationsPulls data from five tools overnight, flags anomalies, and delivers a clean executive summary before your Monday morning meeting.
Runs automatically
- Daily 6 AM data pull from your accounting, CRM, and operational tools
- Normalizes date formats, currency values, and metric definitions across sources
- Flags metrics deviating 15%+ from trailing 4-week average
- Checks anomalies against same-period-last-year for seasonal context
- Populates your dashboard with current values and trend lines
Requires your approval
- Anomaly flags reviewed by ops manager before the summary publishes
- New metrics added from source tools; queued for template update review
Produces
- Monday 8 AM executive summary in your team channel and email with wins, risks, and action items
- Live KPI dashboard with filtered views per department
- Anomaly alerts with context and trailing comparison data
Replaces 4-6 hours per week of pulling data from five tools into a spreadsheet that is stale by the time it reaches leadership.
Support Triage Lead
SupportReads every inbound ticket, categorizes it, searches your knowledge base, and drafts a first response. Your team reviews and sends instead of writing from scratch.
Runs automatically
- Parses incoming emails and support tickets for issue type, product, and urgency
- Searches documentation, past responses, and FAQ entries for relevant answers
- Drafts a first response tailored to the specific request
- Links customer replies to existing threads instead of creating duplicates
- Filters out spam, vendor pitches, and non-support messages
Requires your approval
- Every draft response; your team reviews before it sends
- Sensitive data detected (credit card, SSN patterns): routed for manual handling
Produces
- Draft responses ready for one-click approval
- Tracking dashboard: open tickets, response time, top categories
- Weekly support summary with volume, resolution time, and trending issues
Replaces hours per week of reading, categorizing, and writing repetitive first responses to common support requests.
Follow-Up Coordinator
RevOpsFollows up with every new lead within minutes, runs nurture sequences on autopilot, and hands qualified leads to sales with full context.
Runs automatically
- Enriches new contacts with company size, industry, and source channel from your CRM
- Scores and segments leads based on fit signals and engagement
- Drafts personalized first follow-up based on source and expressed interest
- Runs multi-step nurture sequences on a configured cadence
- Tracks opens, clicks, and replies to update lead scores in real time
Requires your approval
- Leads above the MQL threshold; sales lead reviews and approves the response
- Named-account leads: bypass nurture and route directly to sales with full context
Produces
- Personalized follow-up email within minutes of first contact
- MQL handoff notification with source, engagement history, and recommended next step
- Engagement dashboard: leads by source, conversion funnel, reply rates
Replaces hours per week of manual lead follow-up plus the nurture sequences that were set up once and never updated.
Pipeline Analyst
RevOpsScores deal health daily, flags stalled deals before they die, and delivers a Monday pipeline digest so your sales meeting starts with answers instead of spreadsheets.
Runs automatically
- Daily sync of active deals, contacts, and activity history from your CRM
- Scores each deal on stage velocity, last activity, email response rate, and next steps
- Flags deals below health threshold or with no activity in 7+ days
- Groups closed-lost deals by reason category to identify recurring patterns
- Compiles weekly pipeline report with health scores and trend data
Requires your approval
- Pipeline digest reviewed by sales manager before it publishes to the team
- At-risk deal alerts sent to reps only after manager confirms the flags
Produces
- Monday 8 AM pipeline digest with deal health scores, risk flags, and stage movement
- Stalled deal alerts to reps within 48 hours of last activity
- Weekly closed-lost pattern analysis with specific deal examples
Replaces 2+ hours per week of manual pipeline spreadsheet assembly plus the guesswork about which deals are actually at risk.
Works with
How we work
Discover. Design. Deploy. Handover.
Operational in days, not months. Discovery phase first when the environment is more complex.
Step 1
Discover
We already know the pattern. The discovery call confirms your tools, your data, your approval chains, and the KPI that matters.
Step 2
Design
We agree on requirements, integration plan, and deliverables. You provide access; we confirm scope.
Step 3
Deploy
We build, test, and ship to production with approval gates, monitoring, and your first ops report.
Step 4
Handover
Documentation, command reference, and approval workflow walkthrough. The system is yours.
Step 1
Discover
We already know the pattern. The discovery call confirms your tools, your data, your approval chains, and the KPI that matters.
Step 2
Design
We agree on requirements, integration plan, and deliverables. You provide access; we confirm scope.
Step 3
Deploy
We build, test, and ship to production with approval gates, monitoring, and your first ops report.
Step 4
Handover
Documentation, command reference, and approval workflow walkthrough. The system is yours.
Powered by AMD
Private. Secure. On Your Hardware.
AI inference runs locally on dedicated hardware. Workflows connect to your existing cloud tools through their standard APIs.
FastAPI
Async Python, OpenAPI docs, production-grade routing
Local Inference
On-device LLM inference with NPU and GPU acceleration
Dedicated AI Hardware
Enterprise-grade NPU with up to 128 GB unified memory
Built for SMBs that need enterprise-grade AI without enterprise-grade complexity. One appliance, one flat rate, no per-seat pricing.
Common Questions
Do I need technical staff to run it?
No. We install, connect, and hand over the system. Your team operates it through the tools you already use. If you want ongoing support, that is the operations plan.
What happens if I cancel the operations plan?
Nothing stops. The system keeps running. You lose monitoring, patching, and optimization, but the system is yours and it does not phone home.
How is this different from SaaS AI platforms?
SaaS platforms own the infrastructure and your data lives on their servers. We install the system on your hardware. You own everything. No lock-in. No per-token billing. No dependency.
What if I want to expand later?
New agents, new departments, new integrations. That is either a new project engagement or part of the Evolve tier. Either way, everything gets installed into the system you already own.
How long does it take?
Days for clean integrations. Discovery phase first when the environment is more complex. You are operational before most vendors finish their onboarding call.
Not every workflow is a good fit for automation
The diagnostic is where we figure out whether your business logic can be properly captured and the ROI justifies installation. 30 minutes, and you get a straight answer either way.