Recon Desk: Weekly Bank Reconciliation & Summary
Automate reconciliation and generate weekly financial summaries
Outcomes
- Close the books weekly instead of scrambling at month-end
- Catch discrepancies within days, not weeks
- Deliver a consistent executive summary to leadership every Friday
- Reduce manual reconciliation effort by 70%
Before & After
Before
- Bookkeeper spends two full days each month matching bank transactions to QuickBooks entries
- Discrepancies surface during month-end close, causing fire drills
- Weekly financial snapshot assembled manually in a spreadsheet and emailed as a PDF
After
- Daily auto-matching resolves 85%+ of transactions; only true exceptions need human review
- Unmatched items flagged within 24 hours and routed for resolution immediately
- Summary auto-generates in Google Sheets and posts to the leadership Slack channel every Friday at 9 AM
Workflow Map
Integrations
Exceptions Handled
- Transaction matches on amount but not date: presents as a suggested match with a confidence score
- Duplicate bank entry detected: flags for deletion review rather than creating a false match
- QuickBooks category missing for a matched transaction: routes to bookkeeper for classification
- Bank feed connection temporarily down: retries on next cycle and alerts via Slack if two consecutive failures
- Unusually large transaction: triggers a Slack alert to the controller regardless of match status
7-Day Implementation Timeline
Connect QuickBooks Online bank feeds; review chart of accounts and matching rules
Configure auto-match logic: amount tolerance, date window, reference number patterns
Build the exceptions review sheet in Google Sheets with suggested-match formulas
Design the weekly summary template: P&L snapshot, cash position, AR/AP aging overview
Wire up Slack alerts for exceptions and the Friday summary publish schedule
Parallel run: auto-match runs alongside manual reconciliation to validate accuracy
Go live; first automated Friday summary delivered to leadership
Pricing Hint
Reconciliation workflows typically fall within the Grow or Scale plan depending on transaction volume.
View pricing plans →Frequently Asked Questions
The matching engine looks for combinations of transactions that sum to the invoice amount within your configured tolerance. Partial payments are matched proportionally and the remaining balance stays open. Book a 15-min Fit Call to discuss your specific scenarios.
Yes. The Google Sheets template is fully customizable. You can add gross margin, burn rate, or any ratio you track. Book a 15-min Fit Call and we will design the template together.
The workflow supports standard bank feed formats through QuickBooks Online. If your bank requires a CSV import step, we can add that to the pipeline. Book a 15-min Fit Call to review your bank setup.
Most runs complete in under five minutes. Transaction volume and the number of unmatched items affect timing, but the process runs in the background so your team is not waiting on it.
How It Works
Each day, the workflow pulls the latest transactions from your bank feed and QuickBooks Online, then runs an auto-matching engine that pairs entries by amount, date, and reference number. The vast majority of transactions match cleanly and require no human attention. The ones that do not match land in a Google Sheets review queue with suggested matches and confidence scores, so your bookkeeper spends minutes resolving exceptions rather than hours hunting through statements. Every Friday morning, the system compiles the week’s financial activity into a clean summary and delivers it to your leadership Slack channel and email.
Why It Matters
Month-end close is painful because thirty days of unreconciled transactions pile up at once. When reconciliation happens daily, discrepancies are small, recent, and easy to resolve. Your bookkeeper stays on top of the books without blocking out days on the calendar, and leadership gets a reliable weekly pulse on cash position, revenue, and expenses. The result is fewer surprises, faster closes, and a finance team that operates proactively instead of reactively.
What You Get on Day Seven
By the end of implementation week, your daily reconciliation runs automatically and your first Friday summary goes out to leadership. The parallel run on Day 6 gives you a side-by-side comparison of manual versus automated results, so you can verify accuracy before flipping the switch. From that point forward, your bookkeeper focuses only on the exceptions that genuinely need judgment, and your leadership team gets a consistent, timely view of the company’s financial health.
Learn More
Ready to automate this workflow?
Book a 15-minute fit call. We will walk through your setup, confirm the integrations, and map out your 7-day go-live plan.
Recon Desk: Weekly Bank Reconciliation & Summary
Book a 15-min Fit Call